Job Description

Job Description

Job Description

South Dakota Farm Bureau seeks a professional and upbeat Administrative Assistant who will participate as a team member with both in-office responsibilities and some in-state travel. The ideal candidate will be experienced in handling a wide range of administrative, staff and customer support tasks and will be able to work well with leadership and at times independently, with little or no supervision. This person must be well organized, flexible and enjoy the administrative roles of supporting an office of diverse job responsibilities.

Primary Responsibilities:

• Serve as an overall contact for the office – answer phones, provide information for callers and manage office operations;
• Assist the Executive Director and provide administrative support to board and staff;
• Coordinate and monitor projects moving through organization to support timelines and goals;
• Manage electronic board meeting platform and organize packets for board members, meetings and staff;
• Attend board meetings and take official/legal minutes of board proceedings; follow-up on action items;
• Help organize board and staff activities and provide support at meetings and events;
• Participate in promotional activities at events, booths and trade shows;
• Process mail, input data and run reports;
• Create professional business correspondence (letters, emails, texts);
• Proof documents, papers, and articles for grammar and spelling;
• Archive internal and external information;
• Direct information and requests to the appropriate team member;
• Manage and purchase office supplies;
• Handle internal and external requests for information;
• Additional projects or needs as directed by the Executive Director;
• This individual will at times work with policy and formal board related information, needing to possess the ability to understand basic policy, legislative and legal language;
• Must possess and exhibit high level of confidentiality.

The Ideal Candidate Will:

• Have a minimum two-year post-secondary education or equivalent 3-5 years work experience;
• Agriculture background/familiarity preferred, but fast learners are welcome to apply;
• Possess a high level of proficiency and demonstrated experience with Microsoft Office (Word, Excel, Outlook, PowerPoint) as well as Adobe Acrobat and other modern office systems and machines;
• Be positive and customer-service minded;
• Have friendly and professional interpersonal skills on phone and in-person;
• Be a team player, flexible and willing to jump in to help where needed;
• Have effective relationship building and collaboration skills;
• Must be highly organized with the ability to multitask and track multiple workflows simultaneously;
• Have demonstrated ability to record minutes of board meetings and other proceedings;
• Be self-motivated and able to work both independently and with a team;
• Have superior time management and multitasking skills;
• Have the ability to establish and maintain effective working relationships with other employees, board members and the general public.

Where will I work?

This position will be required to be in an office environment in Sioux Falls with some in-state travel.

Benefits: Competitive salary based on qualifications with outstanding 401K, health, dental and vision benefits package.

Application Procedures: Resume with cover letter. Please include three professional references and desired salary.

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