Job Description

Position Summary

Under the supervision of the Inventory & Document Control Manager the Document Control Specialist is responsible for a wide range of duties pertaining to the management, organizing, tracking, and maintaining all electronic files stored on-site. Responsible for the maintenance of databases for tracking engineering design and services work with company documents adhering to company’s document lifecycle procedures, and archiving inactive records accordance with the records retention policies, safeguarding information and retrieving data in a more effective manner.

Essential Job Duties

• Responsible for transfer of digital files to the (DMS) Document Management System Library and digital file management, including purchase part specification documents..
• Converts purchase part and customer books into hard copy files to electronic format by scanning them
• Performs various hard copy and electronic file management tasks pertaining to Customer books, standard equipment books
• Distributes documents in hard copy or digital format for viewing or manufacturing
• Performs M2M data entry in Engineering, within scope of work (part # matrix)
• May provide backup, as needed, at the front counter and M2M data entry regarding Projects (sales orders)
• Enters part numbers based on requested demands
• Generates and posts scanning ques for engineering hours. Creating packets or job travelers for engineering labor scanning

Qualifications

• Associate degree and combination of five to eight years of experience in document control, quality assurance or related area and experience in durable manufacturing environment. Technical Knowledge, prior demonstrated development in new and/or improved existing methods of handling and protecting and maintaining M2M and Engineering records and drawings.
• Technical emphasis on electronic document control and support of engineering functions.
• Proficient in Word, Excel, and Outlook; knowledge of M2M desirable
• Ability to read blueprints and use measurement tools required
• Must be able to communicate clearly both orally and in writing
• Self-motivated team player with the ability to work in a face paced, dynamic environment
• Ability to adhere to ethical principles that reflect the highest standards of organizational and individual behavior and comply with all laws and regulations
• Possess effective organization and time management skills, be detail oriented, use good judgment, manage competing priorities for multiple projects, and consistently meet all deadlines
• Ability to work collaboratively with others and foster cooperative relationships and credibility at all levels of the organization
• Proven ability to investigate, analyze, resolve and follow through on problems
• Bilingual Spanish a plus

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