Job Description
Accounting Officer Department of Electrical and Computer Engineering The Grainger College of Engineering University of Illinois Urbana-Champaign The Department of Electrical and Computer Engineering (ECE) in The Grainger College of Engineering seeks applicants for an Accounting Officer position. Under direction of the Business Manager, this position performs complex business and financial duties in support of the faculty, staff, and students within the Department of Electrical and Computer Engineering.
Duties and Responsibilities: * In accordance with departmental and University policies and procedures, process procurement requests submitted through the my.ECE portal using a University Purchase Card, wire transfer payments, iBuy, and the Emburse Enterprise software system.
o Confirm with ECE colleagues on allowability for specific funds if needed.
o Ensure accurate account codes are used to classify expenditures.
o Reconcile discrepancies by tracing transactions, checking sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepares correction documents as required.
o Review invoices and statements, verifying information, ensuring funds are available on Purchase Orders, and, if questionable, resolving with the submitting unit, determining accounts involved, coding transactions, and/or increasing Purchase Order as applicable. Answer inquiries and provide information concerning invoices, outstanding balances, and/or payments.
o Work with University Payables to close, cancel, and/or replace purchase orders including non-conforming purchase orders.
o Perform complex coding where judgment, based on advanced knowledge, must be applied and/or serve as a resource for other staff.
o Research and prepare stop payments.
* Maintain a comprehensive understanding of departmental and University regulations, procedures, practices, and policies
o Interpret and/or compose correspondence
o Answer inquiries and provide information concerning invoices, outstanding balances, and/or payments.
* Review all departmental procurement and reimbursement requests and financial statements for accuracy, completeness, and adherence to departmental and University policies. Consult with supervisor and Assistant Head for Administration as needed on policy matters.
* Serve as backup to other administrative staff for business and financial duties as needed.
* Establish and maintain complex and confidential electronic filing systems.
* Perform additional appropriate business/financial duties to further the mission of the department.
Minimum Qualifications: o High school diploma or equivalent.
o Any one or combination totaling two (2) years (24 months) from the categories below:
o
- Course work in accounting, as measured by the following conversion table or its proportional equivalent:
- 9 semester hours equals two (2) years (24 months)
Course work in any discipline as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen (18) months
- 90 semester hours equals two (2) years (24 months)
Work experience in bookkeeping, office support, or closely related experience.
Knowledge, Skills and Abilities: * Knowledge above the rudimentary understanding of bookkeeping practices and procedures and accepted accounting principles.
* Knowledge of University and departmental business and finance policies, rules, and regulations.
* Knowledge of administrative and clerical procedures and systems such as Microsoft Word, Excel, managing files and records, and other office procedures.
* Active listening and critical thinking skills.
* Organizational and time management skills and the ability to prioritize tasks.
* Ability to communicate effectively as appropriate for the needs of the audience.
* Ability to compare numbers and detect errors efficiently.
* Ability to compile complex financial records and prepare routine financial reports or statements.
* Ability to take initiative and complete tasks with speed and accuracy.
* Ability to work independently and exercise judgment.
* Ability to maintain strict confidentiality in performing the duties associated with this position.
APPOINTMENT INFORMATION This is a full-time Civil Service Accounting Officer position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Accounting Officer classification is $44,828.68 ($22.989/hour). This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy . Sponsorship for work authorization is not available for this position.
APPLICATION PROCEDURES AND DEADLINE INFORMATION Applications must be received by 6:00 pm (CST) on January 7, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amy Meharry at amym@illinois.edu . For questions regarding the application process, please contact 217-333-2137.
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .
Requisition ID : 1034178
Job Category : Administrative Support
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Job Tags
Full time, Work experience placement, Work at office, Immediate start,